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Wedding Planning 101: Hiring a Day-of Coordinator vs. Full Event Planner

Day-of Coordinator vs. Full Event Planner

Once you become engaged, you quickly learn how much work goes into planning a wedding! Even if you’re having a smaller, intimate ceremony or reception, a wedding planner will provide great peace of mind. After all, you want to be able to enjoy your wedding, not serve as the middleman between your vendors if they have questions during your reception or worrying about sticking to a timeline.

In the post below, several of SB&G’s preferred planners share the differences and benefits of day-of coordinators vs. full event planners and when it’s best to hire each for your wedding.

Full-service wedding coordination is perfect for the busy, modern day bride who needs the guidance of a wedding professional from start to finish. “One of the biggest benefits of a full-service planner is budget development and tracking,” shares Sally Oakley, owner of Sally Oakley Weddings & Events. “The second biggest benefit from a full-service planner is vendor referrals and management.”

Amanda Scott, owner of A Swanky Affair, agrees, “A good wedding planner can save the couple valuable time and money by helping them find vendors that best fit their personality and style both quickly and efficiently.”

A day-of planner often coordinates and directs the rehearsal and ceremony as well as the reception. They make sure the day runs smoothly and keep everyone on track, but they are not generally involved in the process leading up to the day. “A day-of planner is perfect for the bride who has done all the leg-work and is now looking for a wedding professional to take over so she can enjoy her day to the fullest!” says Oakley. 

At A Southern Soiree, day-of coordination typically includes three face-to-face meetings to discuss timeline details, vendor coordination, an a walk through at the venue. Full-service brides receive unlimited phone, email, and face-to-face communication, so that is something to consider if you want the peace-of-mind to contact the pros whenever you need.

With wedding day coordination, Gather Together begins by working with the bride around 2-3 months out from the wedding date. Everything they handle is related to logistics for the wedding day: developing the timeline, confirming vendor contracts, and full execution of the rehearsal, ceremony, and reception. With full-service planning, they work with brides from the beginning of the planning process and help keep everything organized, manage the budget, help with event design, and provide expert advice the whole way.Bride and groom tableGold tabletop details at weddingPhotos: F8 Photo Studios

Even if your venue has a team of people to help facilitate your wedding, it may still be wise or necessary to hire an extra hand. In an ideal situation, an outside planner and venue coordinator work together as a team to make sure all details of the day are executed seamlessly.

When you hire a wedding professional, you are gaining their knowledge of the industry and their relationships with the top vendors, but perhaps the biggest benefit of all is being able to sit back and relax knowing that a professional has everything under control.

For more Wedding Planning 101, be sure to read our blog on the Most Important Questions to Ask Before Hiring a Wedding Planner.

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